There are two important components in the F3 System:
Modular and Scalable
Our products are built on a modular system so you never use for services you don’t need.
Data Processing Center
Petty Cash
W9s
Vendor Invoices (AP)
Purchase Orders
Data Processing Center
The DPC is a cloud data entry add-on service, staffed by our team of dependable and responsive data entry clerks who enter, QC, and track your documents on an as-needed basis.
The F3 is the perfect modular document management solution for individual accounting and bookkeeping firms. It is cloud based so you can work from where your trusted accounting staff often live and still stay connected to any client location.
MODULES BY ACCOUNTING PROCESS:
Data Processing Center
The DPC is a cloud data entry service, staffed by our team of dependable and responsive data entry clerks who enter, QC, and track your documents on an as-needed basis.
Petty Cash
W9s
Credit Card Receipts
Invoices
Purchase Orders
Filing into your Digital Filing Cabinet
Accounts Payable (vendor invoicing) Module
The AP module integrates seamlessly with the W9 module and will talk to your ERP.
Digitally create and approve Check Requests
Easily attach backup paperwork like PO’s, work orders, register receipts, contracts and rental sheets for review and approval
Automatically creates a vendor in the AP module when a new W9 is entered so an invoice or Check Request can be processed and approved for payment
Know at a glance what’s happening with every invoice, so you can take the right actions and manage your cash flow
Saves redundant data entry and passing of paper for approval. Only touch a piece of paper once – when it is scanned and uploaded into the F3
Petty Cash (expense report) Module
No more spending hours shuffling through paper receipts or spreadsheets. Just scan your receipts and upload them to the F3.
Searchable database of all your receipts using key data points like date, vendor, purpose, amount, show, production company or crew name
Easy organization of petty cash envelopes by staff member
Archive of all your job PC
Easy to read envelopes makes reimbursement fast and question free
The best thing about the PC module is you can add the DPC module on a monthly basis to handle the data entry of your receipts. You will never have to fill out a PC recap again. It will change the way you work forever.
W9 Module
Automate and require document collection for new vendors.
When a a new vendor is entered it is archived for all your shows no matter the production company
Enter a vendor W9 once, and no need to update it again unless required by the IRS
Searchable database of all your vendor W9’s using key data points like company, Fed ID#, address, city, state, zip or form version
Add our DPC module on a per document basis to handle the data entry of your W9’s saving you the hassle and reource drain of doing it yourself
E-mail PDF version of any W9 in your vendor list
The F3 tracks form versions for each W9 that is submitted, so you know when it is time to update a vendor W9 as required by the IRS
Purchase Order Module
If you use them, the remaining balance left on a PO can be tracking for future cost accounting and reporting.
Department heads and accounting can digitally create and approve PO’s
PO matching to AP can be done on the fly as AP is entered or as AP winds its way through the coding and approval process
Upload hard copy PO’s for digital submission, approval, automated AP matching, and document storage
Increase accuracy and improve financial control with template purchase orders that link to our W9 and AP modules. Never enter the same information twice
Easily attach supporting paperwork for simplified record keeping and instant access to supporting documents
Embedded text in PDF documents, like invoices, can be searchable
Save time and improve focus with easy visibility to real-time information about vendors, orders, and purchasing information
Check Request Module
Check Request module is an extension of the AP module that creates the ability to request funds digitally and in one place.
Digitally create and approve payment Requests
Easily review PO’s and backup paperwork like vendor invoices, contracts, work orders, rental sheets and register receipts that belong to the check request for review & approval before issuing payment
When paired with our W9 module, new vendors are automatically created for the Check Request when a W9 is entered. Now the staff member who collects the W9 will upload the form and initiate provisional vendor creation so accounting can confirm or adjust if needed.
